Revised February 2018
The Faculty Senate of Georgetown University has been established for the purpose of ensuring full faculty participation in matters of general University interest by sharing responsibility with the University Board of Directors and Administration in the conduct of University affairs.
1. Functions of the Senate
- The Senate shall have authority to discuss and express its views on any matter of general University interest, and to make recommendations to the President and Board of Directors, and to the University faculty.
- The Senate shall discharge its functions as a body or through committees or persons duly delegated to act for it.
- The Senate shall advise the President and Board of Directors on:
- Any proposed revision to the Faculty Handbook;
- Conditions of academic freedom and responsibility, including recommendations of desirable standards and grievance procedures;
- Standards for rank and tenure, including appointment and promotion procedures;
- Faculty governance policies and practices at the University level; and
- University-wide faculty sabbatical leave procedures and policies.
- The Senate may make recommendations about other matters, including, but not limited to:
- Appointment of the University President, Executive Vice Presidents of the campuses (the Main Campus, Medical Center, and Law Center), and Deans of schools;
- Procedures for the selection of Department Chairs or heads of similar units;
- Tracks or frameworks for non-tenureline faculty;
- Faculty governance policies and practices at the campus or school level;
- The University's budget, financial status, and financial policies, informed by examination of the University's financial statements and plans;
- Grants and gifts of general University interest;
- Faculty research grant procedures and policies;
- Faculty and staff salaries, retirement plans, and fringe benefits;
- Facilities, including physical campus plans;
- University convocations;
- Honorary degrees; and
- Educational and student affairs of general interest.
- The Senate shall be composed of the following voting members:
- Seventy-five faculty members elected by the campuses, as set out in paragraph E.2.b below;
- One designee appointed by the University President;
- Seven administrative office-holders:
- The Executive Vice Presidents of the three campuses;
- The Dean of the Graduate School of Arts and Sciences;
- One Dean from the Medical Center selected by the EVP; and
- Two Main Campus School Deans, selected annually by the Main Campus Council of Deans.
- The administrative officers may send designees to act in their place.
- Main Campus faculty shall elect 45 members of the Senate from the Main Campus, the Medical Center faculty shall elect 20 members from the Medical Center, and the Law Center faculty shall elect 10 members from the Law Center.
- With regard to Senate elections and membership, faculty in the School of Nursing and Health Studies are considered Main Campus faculty.
- All faculty members with full-time non-visiting appointments shall be eligible to vote in elections for the Senate, and to serve as members of the Senate, provided they are either employed by the University or appointed to a Scholar or Educator track for non-employees.
- Professional librarians are considered faculty members of their respective campuses for purposes of this Constitution.
- Eligibility is not terminated by leaves of absence.
4. Election Procedure
- Elections shall be held annually on each campus during the spring semester to fill vacant or expiring seats in the Senate.
- Nominations for election to the Senate shall be in writing and bear the signatures of the nominee and five other qualified voters from the nominee’s campus.
- Within each campus, the candidates receiving the highest number of votes shall be considered elected up to the number of vacant and expiring seats for that campus. A tie shall be decided by lot.
- The Senate Vice President from each campus shall appoint annually the election officer(s) for that campus. It shall be the duty of the election officer(s) to certify qualified voters, to receive nominations, and to certify winning candidates.
- The term for elected members of the Senate shall be three years.
- When a Senate vacancy occurs between elections, either temporarily due to sabbaticals or leaves of absence or permanently because of retirement, resignations or other causes, the vacancy shall be filled from the same campus by the runner-up in the most recent Senate election. When there is no runner-up or when the runner-up is unable or unwilling to serve, the vacancy shall be filled by the campus Caucus.
6. Officers and Steering Committee
- The Senate shall elect biennially from its membership, at the first regular meeting following election of new Senators, a President, a Vice President from each campus, and a Secretary-Treasurer. Officers are eligible to serve only when they are members of the Senate. A Nominating Committee shall be appointed by the Steering Committee subject to confirmation by the Senate. Nominations for these officers may be made by the Nominating Committee and/or from the floor. In the event that a vacancy occurs, there shall be a special election.
- The Steering Committee shall be composed of the following voting members:
- The Senate officers;
- The University President’s designee;
- The campus Executive Vice Presidents;
- Other members appointed by the Senate officers and the University President’s designee, subject to confirmation by the Senate.
The EVPs may send a designee to Steering Committee meetings to act in their place.
- The Senate President chairs the Steering Committee, sets the annual schedule for Senate and Steering Committee meetings, and manages the Senate budget and administrative staff. The Senate President may delegate a Senate Vice President or the Secretary-Treasurer to act temporarily in his or her place.
- The Secretary-Treasurer is responsible for preparing minutes of Senate and Steering Committee meetings and ensuring that they are properly approved and recorded. The Senate President may delegate management of the Senate budget to the Secretary-Treasurer.
- The Steering Committee shall have the following authority:
- To receive communications from any member of the University community concerning matters to be put upon the agenda of the Senate;
- To establish the agenda for Senate meetings, excepting that:
- Any member of the Senate may, at a meeting of the Senate, ask the body to consider a particular matter;
- Any member of the University community may ask the body to consider a matter during an open forum portion of the meeting set in the agenda.
- To appoint standing and special committees of the Senate, and refer matters to them. Standing committees are free to take up matters on their own initiative.
- To appoint, subject to confirmation by the Senate:
- One member to the executive faculties (the principal academic policy-making bodies) of the campuses and schools, unless the campus caucus or school faculty is the policy-making body;
- One member to other standing and special faculty committees whose jurisdiction and membership are university-wide;
- Two members to faculty committees established by the University President or the Executive Vice-President for the Medical Center, including search committees for Executive Vice Presidents and School Deans; and
- To call special meetings of the Senate.
7. Senate Meetings
- Senate meetings are chaired by the Senate President, or by another Senate officer designated by the Senate President.
- A quorum shall consist of 40 percent of the membership of the Senate attending in person or electronically. Business may be conducted in the absence of a quorum unless a quorum is called by any member of the Senate.
- Only voting members who are in attendance in person or electronically may vote on motions made during a meeting. Proxy and absentee voting is not permitted, except that designees acting in place of voting administrative officers may vote.
- Senate meetings are open to all members of the University community.
- Special meetings shall be convened by the Senate President upon written request by ten Senate members, or upon request from the University President or an Executive Vice President.
- Unless there is an emergency, meetings shall be called at least two weeks before the date of the meeting; the call shall be in writing and contain the proposed agenda.
8. Campus Caucuses
The Senate members elected by each campus, and any other faculty appointed by those members, form the campus Caucus.
- The Senate Vice President of each campus shall call and chair meetings of its Caucus unless the Caucus elects another chair.
- The Caucuses shall establish their own agendas.
9. Faculty Meetings
- The Senate President may call and chair university-wide faculty meetings, and must do so on receipt of a petition from forty full-time members of the faculty.
- The Vice-Presidents of each campus may call and chair meetings of their campus faculty, and must do so on receipt of a petition from twenty-five full-time members of their campus faculty.
10. Rules of Order
- The Senate, as well as its Steering Committee, Caucuses, and appointed committees, shall establish and may amend rules of procedure not specified in this Constitution by majority vote.
- In matters not regulated by this Constitution or by the rules of procedure established by the relevant body, meetings of the Senate, its Steering Committee, Caucuses, and appointed committees shall be conducted according to Robert’s Rules of Order Revised. The chair or presiding officer of the body may appoint a parliamentarian.
11. Amendment Procedure
Amendments to the Constitution shall become effective after having been:
- Approved by two-thirds of the members present and voting at a meeting of the Senate;
- Submitted for a vote via secret ballot to all faculty with full-time non-visiting appointments, and approved on each campus by a majority of those voting; and
- Approved by the University President and Board of Directors.